Expense Approver Features

File Expenses

Approve expenses quickly and easily from a smartphone, tablet and your desktop anywhere, anytime, in any currency. View receipts or invoices associated with expense claims.

If you need additional support, submit receipts to us and we will File Expenses for you to update and add to expense reports when you next log in to File Expenses.

Our database captures all the relevant information required to approve your expense items on an expense report. Expenses for mileage, travel, subsistence, accommodation or expenses of a more general nature are available. As an added bonus, we maintain mileage logs and subsistence claims consistent with requirements.

You can print an expense report and sign for approval or approve online and it goes to a second approver, if required.

Do you manage consultants or contractor? Approve billable time and associated expense directly from File Expenses. Have your consultants or contractors submit invoices or expenses through a single point for approvals.


Together with our business intelligence suite, you can build and create reports online to meet your every need or we can create a portfolio of bespoke reports for you with in-built analytics.

Business Intelligence

Our extensive analytics provide you with business relevant details by individual, department , product or cost centre, expense type and budget. Get that all important overview at a glance with excellent graphics.

In essence, whatever detail you need is available online at File Expenses and we can customise reports to your requirements.


File Expenses ensures your records are in compliance with IRS requirements for electronic receipts and expense management.

We maintain electronic copies of invoices and receipts which may be used together with various reports to justify expense expenditure. We also maintain relevant logs and supporting detail.


If at any stage during the approval process you need to query an expense report simply file a query and the report is returned to the submitter for clarification or rework.


Simply review an expense report for justification, compliance and value and approve. If there are multiple approvers then on your approval it will be automatically presented to the next approver. The approval cycle is tracked by email communication automatically provided by FileExpenses.


Once you approve a report it is available for payment. Create a payments report for your accounts or, if we are acting as a payments agent, we will make the payment on your behalf.